ClassBase automates your waiting list, invoicing and GoCardless payments — so your team spends less time on admin and more time in the pool. Private pool hire included.
No setup fees · No per-student charges · Cancel anytime
Trusted by Vale Swim Academy, Paige’s Swim School, HH Dolphins Swim School and more
ClassBase lets you schedule swim lessons and open slots for private pool hire from a single calendar. Customers can view availability and book directly from your website.
ClassBase replaces them all with one simple platform.
Lesson bookings
Wix, website forms, or phone calls
Parent communication
Email, texts, Facebook, WhatsApp
Progress tracking
Excel, paper registers, clipboards
Payments and invoices
GoCardless dashboard, bank transfers
Private pool hire bookings
Separate diary, double bookings
Manage classes, instructors and swimmer groups from a visual timetable.
Record skills and stages poolside with simple checklists. Supports Swim England frameworks.
Parents view bookings, progress and messages without emailing you.
Run facility bookings alongside lessons. Public booking page, automated invoicing.
Integrated billing and recurring payments via GoCardless Direct Debit.
Parents register, choose classes and join the waiting list — all self-service.
Most swim school software only manages lessons. ClassBase allows facilities to manage everything from one unified booking engine.
Swim lessons
Family swims
Private pool hire
Events & parties
See your entire week at a glance. Classes, sessions, teachers and capacity — all on one clean calendar.
Teachers record skill achievements poolside on any device. Parents see their child's progress in real time through the portal.
No more chasing emails. Parents log in, see everything, and manage their own bookings and payments.
Never lose a prospective student. ClassBase manages your waiting list automatically — matching pupils to the right stage and notifying families the moment a place opens.
Bill per term the traditional way, or switch to monthly rolling Direct Debit for predictable cash flow. Mix both across different classes if needed.
ClassBase includes a guided migration assistant. Simply export your data and upload the files. Your school can be running in ClassBase in under an hour.
ClassBase automatically imports:
Jason Hearse poolside at Vale Swim Academy, Nottingham
I’m Jason. In 2018, I built a pool and started a swim school with 15 students and a diary.
When I hit 50 students, the spreadsheets broke. When I looked for “swim school software,” everything assumed I was running 100+ students. Enterprise pricing. Features locked behind upgrade gates.
Alongside the swim school, I’m an enterprise IT consultant — 35 years of building admin tools for global businesses, still active day-to-day. The work is always the same brief: take the repetitive tasks that eat operational teams’ days, and make them disappear into clicks. That discipline is what’s underneath every screen in ClassBase.
So I built it. Not for large swim schools (though it handles 350 customers at Vale Swim Academy today). For teachers who are growing, but can’t justify enterprise pricing.
Whether you teach 5 students or 500, you get the full platform. £25/month +VAT. No feature gating.
— Jason Hearse, Founder
Real schools. Real results. Not marketing copy.
“Before using this system, we were spending hours trying to fill gaps in our swim school timetable. Everything was manual — tracking who we’d contacted, arranging trial lessons, and constantly switching between multiple screens just to pull together the information needed to email parents.
Now, the majority of that process is automated. It’s taken a huge amount of admin off our hands and made it far easier to stay on top of follow-ups. Invoice management has also become much simpler — once everything is set up, the system runs the process end-to-end and integrates seamlessly with the payment system.
Overall, it’s saved us a significant amount of time and made running the swim school far more efficient.”
Rachel
Swim School Owner — Vale Swim Academy, Screveton, Nottingham
“Doing well — I’m impressed.”
Hayley moved to ClassBase from pen and paper. 35 customers registered overnight, no support call required. The kind of feedback you only get when the software stays out of the operator’s way.
Hayley
Swim School Owner — Swim Dynamics
More customer stories coming soon — share yours
Features no other UK swim school platform offers.
No competitor manages lessons and pool hire together. ClassBase shows both on one calendar, prevents double-booking, and takes Stripe payments — no second system needed.
Termly billing creates feast-and-famine cashflow. ClassBase is the only platform that lets you choose — termly invoices or monthly rolling DD, per school or per class.
ClassBase was built by a school that migrated from SwimBiz. Upload your CSV export and the wizard maps your customers, students, classes and waiting lists automatically.
See what you get when you switch from SwimBiz or other swim school software.
| Feature | SwimBiz | ClassBase |
|---|---|---|
| Lesson scheduling & timetable | ||
| Student & customer management | ||
| Private pool hire & facility bookings | ||
| Public booking calendar | ||
| Modern parent portal | ||
| Swim England progress tracking | ||
| Built-in migration wizard | ||
| GoCardless Direct Debit | ||
| No per-student charges |
All features included. Pricing scales by school size, not functionality.
No setup fees. No per-student charges. No surprises. All prices exclude VAT.
How ClassBase compares at scale
Soakly: £50/mo base + 40p per swimmer above 125. ClassBase: flat tier — costs don't grow with your school.
For small swim schools
For growing swim schools
For large operations
Every ClassBase plan includes the complete platform.
No locked features. No upgrade paywalls.
Onboarding & setup cost
Soakly — example quote for 200 swimmers
Quoted by Soakly directly to a UK swim school, May 2026.
ClassBase — same school
Most schools complete the import in under an hour.
Built for swim schools that run both lessons and pool hire
Resource booking, private hire scheduling and facility management — all in one system.
Optional add-ons
Private Hire & Facility Booking £15/mo
Affordable swim school management software starting from £25 per month. No per-student charges.
Integrates with
Everything you need to know about ClassBase.
Start managing lessons, bookings and payments from one simple system.
